RFQ- Monitor Suppliers Responses

Once the RFQ is Active, new options become available on the event page:

Compare Responses – View and analyse supplier submissions.
Change End Time – Adjust the event deadline.
Pause Event – The event is paused, allowing you to make all necessary changes.

Tracking Supplier Status

In the Suppliers section, you can monitor the real-time status of all invited suppliers.

Each supplier has a contextual menu with additional actions:

🔹 View Response – Opens the supplier’s latest submission.
🔹 Respond on behalf of – Submit a response on behalf of the supplier if needed.
🔹 Send Message – Communicate directly with the supplier.
🔹 Send email – Send a custom email to the supplier from the platform.
🔹 Remove Supplier – Removes the supplier from the event, preventing further submissions.
🔹 Add contact – Add a new contact person for the supplier.

Multiple statuses for the suppliers. Prokuria automatically notifies the buyer via email whenever a supplier updates their response status.


Compare responses

Click “Compare Responses” to view supplier submissions in detail, including prices, answers, and attached documents.

The comparison page has two buttons:

1️⃣ Price sheet:

  • Side-by-Side Report – Displays supplier responses in structured sections for easy comparison.
  • Flat File Report – Shows all responses in a single, consolidated format.

    You can also export all bids to Excel with the “Export all data” button.


2️⃣ Questionnaires – Export all response details or attachments.


Show marked to suppliers – Marking Preferred Responses

When the event deadline is reached, the RFQ status changes to “Ended”, and suppliers are notified via email. After this point, no further submissions can be made.

🔹 24-Hour Reminder – Prokuria automatically notifies suppliers one day before the deadline to remind them to submit their final quotes.

🔹 Show Marked to Suppliers – Users can mark preferred responses. By enabling this option, a “Marked” column appears in the Items section, showing each supplier which of their items were marked in real-time.

How the “Marked” column appears in the Items section – for suppliers:


Need Help?

📩 Contact us at support@prokuria.com – We’re here to assist you!