RFQ- Monitor Suppliers Responses
Once the RFQ is Active, new options become available on the event page:
✅ Compare Responses – View and analyse supplier submissions.
✅ Change End Time – Adjust the event deadline.
✅ Pause Event – The event is paused, allowing you to make all necessary changes.
Tracking Supplier Status
In the Suppliers section, you can monitor the real-time status of all invited suppliers.
Each supplier has a contextual menu with additional actions:
🔹 View Response – Opens the supplier’s latest submission.
🔹 Respond on behalf of – Submit a response on behalf of the supplier if needed.
🔹 Send Message – Communicate directly with the supplier.
🔹 Send email – Send a custom email to the supplier from the platform.
🔹 Remove Supplier – Removes the supplier from the event, preventing further submissions.
🔹 Add contact – Add a new contact person for the supplier.
Multiple statuses for the suppliers. Prokuria automatically notifies the buyer via email whenever a supplier updates their response status.
Compare responses
Click “Compare Responses” to view supplier submissions in detail, including prices, answers, and attached documents.
The comparison page has two buttons:
1️⃣ Price sheet:
- Side-by-Side Report – Displays supplier responses in structured sections for easy comparison.
- Flat File Report – Shows all responses in a single, consolidated format.
You can also export all bids to Excel with the “Export all data” button.
2️⃣ Questionnaires – Export all response details or attachments.
Show marked to suppliers – Marking Preferred Responses
When the event deadline is reached, the RFQ status changes to “Ended”, and suppliers are notified via email. After this point, no further submissions can be made.
🔹 24-Hour Reminder – Prokuria automatically notifies suppliers one day before the deadline to remind them to submit their final quotes.
🔹 Show Marked to Suppliers – Users can mark preferred responses. By enabling this option, a “Marked” column appears in the Items section, showing each supplier which of their items were marked in real-time.
How the “Marked” column appears in the Items section – for suppliers:
Need Help?
📩 Contact us at support@prokuria.com – We’re here to assist you!