What buyers can do in an active RFQ
While an RFQ is in status Active, buyers have several options to manage and adjust the event.
1️⃣ Add New Suppliers
You can invite additional suppliers from the Suppliers tab, by clicking the “+ add supplier” button.
✅ Select one or more suppliers to join the ongoing event.
✅ Once added, they receive an invitation email automatically.
2️⃣ Send Messages to Suppliers
Use the Messages tab to communicate directly with suppliers and clarify any details related to the event.
3️⃣ Change the End Time
If you need to adjust the deadline:
🔹 Click “Change End Time”
🔹 Select the new date and time and save the changes
🔹 Suppliers will be notified via email about the update
4️⃣ Pause / Resume an RFQ
During an Active event, you have the option to pause the RFQ.
📌 While the event is Paused, suppliers cannot edit or submit their responses.
Once you click the Pause button, you can choose to:
🔹 Show an alert banner to suppliers – Notify suppliers and add a personalized message when the event is paused.
🔹 Do not show an alert banner – Pause the event without showing any banner on the supplier’s page.
When the event is Paused, information can be modified/added in the following sections:
🔹 Settings tab: edit or add new details to the sections: General Information (edit the name and the intro), Settings(change the end date, deadline for suppliers to submit messages), Documents section (add or delete documents and links)
🔹 Event tab: you can add an entirely new section for Price Sheets or Questionnaires. You can also edit any of the existing sections as needed to better fit the requirements
🔹 Suppliers tab: Invite new suppliers to the event.
After making the necessary changes, click ‘Resume’ to reactivate the event.
You can select:
✅ Move all suppliers’ responses to draft, or don’t move all suppliers’ responses to draft.
✅ Show an alert banner to inform suppliers about updates, or continue without notification.
The default alert message can be customized to provide suppliers with event updates.
5️⃣ Monitor Suppliers’ Responses – You can track the real-time status of all invited suppliers and use Compare Responses to view detailed supplier submissions, including prices, answers, and attached documents. For more information, please check our dedicated support article on RFQ – Monitor Suppliers’ Responses.
Once your RFQ is active, you have a wide range of options, starting with a fully centralized overview of the suppliers’ responses and extending to editing and adding the extra details you need.
Need Help?
📩 Contact us at support@prokuria.com – We’re here to assist you!