Email template – Rolling out Prokuria across your company

If you’ve decided to make Prokuria your company-wide work-sourcing tool, you can use our custom email template to introduce it to your organization. Just follow the instructions below: :

  1. Copy the text in the template below.
  2. Make sure to fill in and double-check bolded text for accuracy. You can also remove anything that isn’t pertinent to your team.
  3. Further, customize the email to your preference and add any additional information about why you are inviting them and what everyone will gain from Prokuria.
  4. Send the email and schedule a time to introduce your first few teammates to Prokuria.

Hello [everyone],

We have decided to start using a tool called Prokuria, a sourcing and supplier management tool for teams, company-wide. For the past few [week(s), month, or other timeframes], the [specific team, or a few teams] [has/have] been trying it out, and [has/have] seen great success. 

Prokuria allows procurement teams to organize sourcing events, manage suppliers and contracts, assign that work, and communicate in one place. Prokuria can help us with [solving a specific pain point, achieving a goal, tracking a major initiative, etc.]

We’ve already created [a few events and projects], and we are inviting the rest of the company to join. Soon, I will send you an invitation to join Prokuria. From there, you’ll receive an email that guides you through the signup process (it’s quick and simple). 

Once you’ve signed up for Prokuria, you’ll be pointed to check out their Demo project to learn the basics.   If you have further questions or comments about using Prokuria or would like more information about the reasons behind this decision, please reach out to [names and/or emails of appropriate people to reach out to] and we’d be happy to chat. 

[Add in any additional information here]  

[Closing greeting and your name] 

Inviting teammates to Prokuria

Once you’ve got a group to try Prokuria with you, you can invite these teammates to Prokuria:

Are you stuck somewhere? Don’t worry, we’re here for you. Drop us a mail at and we’ll get back to you.